Lucid Technologies Inc

*U.S. Citizens, Green card, are authorized to work in the U.S. are encouraged to apply*

• The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. 
• A typical administrative assistant acts as information and communication managers for an office. 
• Works with various aspects of organization, including management, processes, structure, culture, and performance. 
• Identifies sources of problems, makes recommendations for solutions, including designing and implementing appropriate organizational interventions. 
• Works with all levels of the organization, from leadership and senior management to the workforce. 

• Intermediate level Excel skills (Charts, graphs, and bars, Pivot tables, VLOOKUP, COUNTIF, SUMIF, Filtering information to provide quality data, Creating macros, Managing data).
• Proficiency in Microsoft Office (i.e. Excel, Word, PowerPoint, Outlook, Visio) and experience with spreadsheets, word processing programs, electronic mail and other software tools.
• Ability to maintain office supplies inventory from managing stock, ordering and verifying receipt of supplies.
• Assist with project coordination responsibilities including project documentation, project set up and reporting.  
• Participate in client meetings as needed and assists in the documentation of implementation processes. 
• Update status reports concentrating on schedule and deliverables. 
• Responsible for executing and managing the invoicing efforts.
• Be able to perform clerical duties such as copying documents, mailing and filing.
• Have knowledge of English composition and grammar.
• Be able to communicate orally and in writing.

• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Ability to work independently and manage one’s time.
• Ability to keep information organized and confidential.
• Extensive knowledge of field.  
• Works on assignments that are moderately difficult, requiring judgment in resolving issues or in making recommendations. 
• Plans own work. 
• Uses judgment within limits of standard practice. 
• Only asks for supervision for unusual cases.  
• Errors could affect other operating groups. 
• May have day to day work coordination of others 

• High school diploma or GED required.
• 5-7 years experience required.
• Experience working with executives highly preferred.

• Must be able to obtain a Position of Public Trust Clearance.
• Pass both a client mandated clearance process to include drug screening, criminal history check and credit check.
• Once candidate’s resume is approved and interview passed, the agency is responsible for providing drug screening. Failure to submit the drug screening results will delay the security clearance process.
• If a candidate is given an interim clearance, continuation of employment is then based on the candidate receiving a sensitive clearance.
• All candidates must be a US Citizen, or have permanent residence status (Green Card).
• Candidate must have lived in the United States for the past 5 years.
• Cannot have more than 6 months travel outside the United States within the last five years. Military Service excluded. (Exception does not include military family members.).
• All overtime must be pre-approved in writing by the client manager or his/her designated representative.