Location work will be performed: St Louis - MO - On-site
*U.S. Citizens, Green card, are authorized to work in the U.S. are encouraged to apply*
Administrative Assistant - On-site St. Louis, MO; some remote work may be possible
The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions.
A typical administrative assistant acts as information and communication managers for an office.
Works with various aspects of organization, including management, processes, structure, culture, and performance.
Identifies sources of problems, makes recommendations for solutions, including designing and implementing appropriate organizational interventions.
Works with all levels of the organization, from leadership and senior management to the workforce.
Intermediate level Excel skills (Charts, graphs, and bars, Pivot tables, VLOOKUP, COUNTIF, SUMIF, Filtering information to provide quality data, Creating macros, Managing data).
Proficiency in Microsoft Office (i.e. Excel, Word, PowerPoint, Outlook, Visio) and experience with spreadsheets, word processing programs, electronic mail and other software tools.
Ability to maintain office supplies inventory from managing stock, ordering and verifying receipt of supplies.
Assist with project coordination responsibilities including project documentation, project set up and reporting.
Participate in client meetings as needed and assists in the documentation of implementation processes.
Update status reports concentrating on schedule and deliverables.
Responsible for executing and managing the invoicing efforts.
Be able to perform clerical duties such as copying documents, mailing and filing.
Have knowledge of English composition and grammar.
Be able to communicate orally and in writing.
Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
Ability to work independently and manage one’s time.
Ability to keep information organized and confidential.
Extensive knowledge of field.
Works on assignments that are moderately difficult, requiring judgment in resolving issues or in making recommendations.
Plans own work.
Uses judgment within limits of standard practice.
Only asks for supervision for unusual cases.
Errors could affect other operating groups.
May have day to day work coordination of others
High school diploma or GED required.
5-7 years experience required.
Experience working with executives highly preferred.
Must be able to obtain a Position of Public Trust Clearance.
Pass both a client mandated clearance process to include drug screening, criminal history check and credit check.
Once candidate’s resume is approved and interview passed, the agency is responsible for providing drug screening. Failure to submit the drug screening results will delay the security clearance process.
If a candidate is given an interim clearance, continuation of employment is then based on the candidate receiving a sensitive clearance.
All candidates must be a US Citizen, or have permanent residence status (Green Card).
Candidate must have lived in the United States for the past 5 years.
Cannot have more than 6 months travel outside the United States within the last five years. Military Service excluded. (Exception does not include military family members.).
All overtime must be pre-approved in writing by the client manager or his/her designated representative.