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Lucid Technologies Inc

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Administrative Assistant
Job Title: Admin/Clerical - Administrative Assistant 3
Location work will be performed: St Louis - MO - On-site

*U.S. Citizens, Green card, are authorized to work in the U.S. are encouraged to apply*

Administrative Assistant - On-site St. Louis, MO; some remote work may be possible

  • The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. 
  • A typical administrative assistant acts as information and communication managers for an office. 
  • Works with various aspects of organization, including management, processes, structure, culture, and performance. 
  • Identifies sources of problems, makes recommendations for solutions, including designing and implementing appropriate organizational interventions. 
  • Works with all levels of the organization, from leadership and senior management to the workforce. 
Job Responsibilities:
  • Intermediate level Excel skills (Charts, graphs, and bars, Pivot tables, VLOOKUP, COUNTIF, SUMIF, Filtering information to provide quality data, Creating macros, Managing data).
  • Proficiency in Microsoft Office (i.e. Excel, Word, PowerPoint, Outlook, Visio) and experience with spreadsheets, word processing programs, electronic mail and other software tools.
  • Ability to maintain office supplies inventory from managing stock, ordering and verifying receipt of supplies.
  • Assist with project coordination responsibilities including project documentation, project set up and reporting.  
  • Participate in client meetings as needed and assists in the documentation of implementation processes. 
  • Update status reports concentrating on schedule and deliverables. 
  • Responsible for executing and managing the invoicing efforts.
  • Be able to perform clerical duties such as copying documents, mailing and filing.
  • Have knowledge of English composition and grammar.
  • Be able to communicate orally and in writing.
  • Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
  • Ability to work independently and manage one’s time.
  • Ability to keep information organized and confidential.
  • Extensive knowledge of field.  
  • Works on assignments that are moderately difficult, requiring judgment in resolving issues or in making recommendations. 
  • Plans own work. 
  • Uses judgment within limits of standard practice. 
  • Only asks for supervision for unusual cases.  
  • Errors could affect other operating groups. 
  • May have day to day work coordination of others 
  • High school diploma or GED required.
  • 5-7 years experience required.
  • Experience working with executives highly preferred.
Additional Provisions:
  • Must be able to obtain a Position of Public Trust Clearance.
  • Pass both a client mandated clearance process to include drug screening, criminal history check and credit check.
  • Once candidate’s resume is approved and interview passed, the agency is responsible for providing drug screening. Failure to submit the drug screening results will delay the security clearance process.
  • If a candidate is given an interim clearance, continuation of employment is then based on the candidate receiving a sensitive clearance.
  • All candidates must be a US Citizen, or have permanent residence status (Green Card).
  • Candidate must have lived in the United States for the past 5 years.
  • Cannot have more than 6 months travel outside the United States within the last five years. Military Service excluded. (Exception does not include military family members.).
  • All overtime must be pre-approved in writing by the client manager or his/her designated representative.

Thanks & Regards, 
Ravi Rajbhar 
US IT Recruiter 
Lucid Technologies Inc 
E: Ravi.r@lucidtechinc.com 
C: +1 214-385-4144 Ext:209 
W: www.LucidTechINC.com